Creating expense vouchers across store and e-commerce channels can be challenging with multiple screens, manual checks, and scattered data. Detaysoft e-Expense Voucher unifies sales and compiles steps in a single flow; data is pulled automatically from systems and any missing fields are flagged instantly on screen.
The solution standardizes critical approvals such as SMS Code for in-store sales and Return Code for online returns. For courier returns; carrier details and authorization numbers are captured consistently. Documents are approved with e-signature, stored in a secure archive, and kept audit-ready. Rapid rollout is ensured with an SAP/ERP-compatible architecture.
Features
Generate sales/return documents in a single flow
Standard capture of SMS/Return Code and carrier information
E-signature, secure archiving, and reporting
SAP/ERP compatibility, mobile access, and single-screen management
Benefits
Compliance assurance
Reduce risk with up-to-date required fields and checklists.
Self-service experience
Store and call-center teams complete steps themselves—lighter load on HR/Finance.
Fewer errors
Get real-time on-screen warnings for missing mandatory data; cut rework.
Faster decisions
Monitor status, return reasons, and shipping stages live; spot delays with reports.
Transparent process
“Who did what, when” is recorded; provide evidence quickly during audits.
Quick go-live
Ready-made templates and lean integrations enable a short deployment and minimal training.
Compliance assurance
Reduce risk with up-to-date required fields and checklists.
Self-service experience
Store and call-center teams complete steps themselves—lighter load on HR/Finance.
Fewer errors
Get real-time on-screen warnings for missing mandatory data; cut rework.
Faster decisions
Monitor status, return reasons, and shipping stages live; spot delays with reports.
Transparent process
“Who did what, when” is recorded; provide evidence quickly during audits.
Quick go-live
Ready-made templates and lean integrations enable a short deployment and minimal training.
Frequently Asked Questions
Does it integrate with our existing systems?
Yes. We automatically pull required fields from SAP and other ERPs. Stores, e-commerce, and HQ operate in the same flow.
What do the SMS Code and Return Code provide?
They are secure approvals instead of wet signatures. An SMS Code is used at the point of sale; a Return Code is used for online returns—recording buyer confirmation.
Why do we collect carrier information?
For courier returns, carrier details and authorization numbers make the process traceable, reduce disputes and errors, and simplify reporting.
Is e-signature mandatory, and what’s the benefit?
E-signature proves ownership and integrity of the document. It answers “who signed, and when” in audits and secures your processes.
How is operational tracking performed?
From a single cockpit you can manage status, corrections, and re-creation in a few clicks. Live reports surface pending actions and errors instantly.
What happens if rules change?
When limits/conditions are updated, we adjust the parameters. Users continue without interruption under the new rules.
Is mobile use supported?
Yes. Authorized users can complete sales/return steps and approvals via the mobile-friendly interface.
How long does implementation take?
Thanks to ready templates and standard integrations, we plan a short path to go-live. The final timeline is confirmed together based on your scope and landscape.
About Detaysoft
